Calendar & Schedule Management Support In The Way You Need It
We understand that managing both professional and personal schedules can be overwhelming, and sometimes you need a helping hand to get things done. Not sure where to start with how to coordinate your schedule to optimize your time? That's why we're here to offer our support and personal assistant services to make your life easier.
How We Can Help Our Clients Thrive When They Have a Busy Schedule to Manage
Our team is made up of experienced professionals who are dedicated to helping schedule events and manage calendars, setting them up to succeed in whatever way that means to your unique situation. Able to provide both in-person and virtual schedule management support, we take the time to understand your needs and find the right match for you, so you can focus on everything else you have going on in your life.
Your Life Is Busy Enough, Let Us Work Through Your To-Do List With Our 3-Step Process
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We meet with you to determine your unique needs.
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We handpick specialists from our team that excel in the areas that you need support in.
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Our team gets to work, completing the tasks and earning you back your time to spend on the things in life you enjoy!
Common Tasks That We Are Asked To Take Over For Our Clients
From our team of highly qualified professionals, we are able to provide in-person personal assistants or even just virtual assistants, depending on the scheduling tasks you need support with. While the types of jobs that we do to support our clients are endless, here are some of the more common tasks that we are asked to help with:
Calendar Management
Maintaining and managing the client's calendar, including scheduling and coordinating appointments, meetings, and events. This involves avoiding scheduling conflicts, ensuring efficient use of time, and providing regular updates on upcoming engagements.
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Calendar Synchronization
Ensuring that your calendar is synchronized across multiple devices and platforms, allowing seamless access and updates from anywhere. The assistant can also help coordinate and manage the family's calendar, adding events, appointments, and activities for everyone to see. This approach ensures transparency, facilitates collaboration and helps avoid scheduling conflicts.
Appointment Scheduling
Taking responsibility for scheduling appointments on your behalf, whether it's for personal or professional purposes. This includes coordinating with various parties involved, such as your clients, colleagues, vendors, and/or service providers.
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Meeting Coordination
Assisting with the organization and coordination of meetings. This may involve sending out meeting invitations, securing meeting locations or virtual meeting links, preparing meeting agendas, and ensuring necessary materials and resources are available.
Time Optimization
Collaborating to identify time-saving opportunities and strategies. This could involve streamlining processes, setting up efficient work routines, and identifying areas where tasks can be delegated or automated.
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Travel Arrangements
Managing any travel-related schedules and logistics. This can include coordinating public flights, private planes, accommodations, ground transportation, and other travel-related arrangements. We can also handle visa applications, passport renewals, and travel insurance if required.
Reminder & Notification Services
Sending timely reminders and notifications regarding upcoming appointments, deadlines, and important events. This ensures that you stay informed and prepared for commitments.
Prioritization & Time Blocking
Assisting in prioritizing tasks and allocating time slots for specific activities. This helps in creating a structured schedule that optimizes productivity and ensures important tasks are given appropriate attention.
Rescheduling & Cancellations
Managing changes to your schedule, including rescheduling or canceling appointments or meetings as necessary. The assistant would handle the communication with relevant parties and update the calendar accordingly.
Meeting Preparation
Assisting with the preparation for meetings, which may involve researching meeting topics, preparing meeting materials, creating agendas, and distributing relevant documents to participants.
And more! This is just scratching the surface of the support we are able to give our clients when helping to manage their schedules and calendar. We have yet to meet a challenge that we couldn’t find a way to help with.
How Our Assistants Made a Difference: Real-Life Examples
Do You Feel The Weight Being Lifted From Your Shoulders Yet?
If not already, you will after a quick consultation with us. Schedule a call with our team today to get started winning back the life you want and leaving behind tasks that don’t bring you joy.
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We understand that every schedule is unique, and that's why we offer personalized services to meet your specific needs. If you don’t see the service that fits your calendar management needs, we are constantly adding services to our list in all aspects of support. Our team is available to help you right away, and we offer flexible pricing plans depending on your requirements.
Need a little help? We have a plan for that.
Need a lot of help? We have you covered there also.
If you're ready to get support for your busy schedule and win back your time, contact us today to learn more about our services and check out our membership options for any type of calendar management support. We look forward to working with you and helping you achieve your goals!
Scheduling & Calendar Management FAQs
This is such a unique service that we provide for all types of schedules; we expect there to be questions. Here are some of the common ones:
Can you only help with tasks for my upcoming schedule and calendar events
No! We can help with virtually anything on your lengthy to-do list, either schedule management-related, business-related, or even personal. Client needs are not black and white, and neither is our service. When we have a consultation with new clients, we get to the bottom of where we would improve your life based on your schedule’s individual needs and then make a plan that is unique to just your situation.
Can you only manage one calendar in the house?
No! We can help as the schedule and calendar manager of every person in your family. We will meet with you to evaluate and match up your unique needs with assistants that can provide the type of support and expertise you need to keep your schedule organized.